VOID Board of Directors - Meeting Minutes
Thursday, January 5, 2006 8:00PM - 9:30PM

ATTENDEES:
David R. Remer, President
Daniel Summars, Treasurer
Stephanie Crist, Secretary

PURPOSE: Establish rules of conduct and 3rd party advertising policy; report status of domain transfers and location of incorporation research; request review of web site changes; schedule special Board meeting.

MEETING SUMMARY:
1. Board voted unanimously to adopt the amended Minutes from the previous meeting.

2. Board adopted Rules of Conduct for Board members. David Remer proposed the following Rules of Conduct for Board members. Board Members are obligated to reveal to the Board any current or upcoming conflicts of interest with their role as Board Member of VOID within 72 hours of becoming aware of such conflict of interest. Board Members shall at all times while acting on behalf of VOID, conduct themselves in a professional manner and remain mindful of protecting the respect and positive image of the VOID organization. Board Members may not accept any compensation from any source for any reason for their role as Board Member or, for any action taken as a Board Member, except that Board members may receive reimbursement for expenses accrued during activities as a Board Member when such activities have been pre-approved by the Board of Directors. Any such reimbursements must be preceded by the delivery of receipts for expenses either to the Board or Treasurer of VOID. Board Members shall, at a minimum, annually and in the month of January, review the financial statements of the VOID organization and require an accounting of same for the previous 12 months and take appropriate measures to insure sound fiscal management of VOID. In addition, Board Members shall review and summarize all monetary receipts and expenditures occurring between regularly scheduled Board Members at each regularly scheduled Board Meeting and include such review in the Minutes. Board Members shall treat all volunteers and members and donors of the VOID organization with the same respect and decorum they would each other as Board Members. Board Members shall treat any and all information received as a Board Member as confidential and remain ever mindful of their fiduciary duty to the VOID organization, its membership, volunteers and supporters. Board Members may be removed from their role as Board Member for breach of these Rules of Conduct for Board Members by a unanimous vote of the remaining Board Members. Board voted unanimously to adopt these Rules of Conduct.

3. Board adopted VOID's 3rd Party Advertising Policy. David Remer proposed the following 3rd Party Advertising Policy. Any paid advertising of third parties or third party activities hosted by VOID on any publicly

viewable VOID communications or property shall be subject to the laws of the state in which VOID is incorporated. Selling advertising by VOID can open the potential of image problems and conflicts of interest for the VOID organization. Therefore, it shall not be the policy of VOID to solicit advertising from third parties, save, that the Board of Directors, may at its discretion, vote to accept donor or member submitted acknowledgements of VOID sponsorship or financial support from third parties for display by VOID to the public on a case by case basis, insuring such acknowledgements shall not reflect negatively upon the VOID organization. VOID shall design and provide standardized acknowledgements of members and donors according to levels of contribution and consistent for all donors and members of that contribution level. Board voted unanimously to adopt this 3rd Party Advertising Policy.

4. David Remer reported to the Board the status of our domain name transfers. David Remer is in the process of transferring the VOID domain names from Register.com, where Daniel Summars originally leased them, to Total Choice Hosting, where we can get better prices and freebies on their use. VOIDnow.com and VOIDnow.net have been transferred over. Our primary domain name, VOIDnow.org, is not yet transferred over because the .org designation requires different handling and release. The transfer should be complete by our next scheduled meeting.

5. Board determined the need to further research possible locations of incorporation for the VOID organization before a decision can be reached as to where we shall incorporate. The Board members having informally discussed potential locations of incorporation agree that David Remer shall, by our next regularly scheduled meeting, review incorporation in Delaware and Texas, and provide a review of same for vote on location of incorporation.

6. David Remer requested Daniel Summars and Stephanie Crist review the changes made to the VOID web site. He asks they check the links in the left column, under IMPORTANT VISITOR links. Some of the policies determined in the first Board meeting have already been incorporated into the VOID web site.

7. Board scheduled a special Board meeting to address costs to VOID for establishing and maintaining local chapters of VOID. Upon review, it is proposed that the Board vote on the adoption of fees to be collected by local Chapters of VOID. Also, Board shall draft a rough copy of a standard contract between VOID and local VOID Chapter organizations. Board agreed unanimously to reconvene on Monday, January 9, 2006 at 8PM CST.

8. Board adjourned this meeting at 9:30PM after addressing all matters on the agenda.

NEXT STEPS:
Meeting Schedule: Monday, January 9, 2006 at 8PM CST.